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CLUB RULES
CLUB RULES
  1. Players
  2. General
CLUB RULES
  1. Players
  2. General
CLUB RULES 2 of 2

2. General

TITLE AND OBJECTIVES
  1. The Club shall be called the Merton Rugby Football Club, hereinafter referred to as "The Club', its objectives shall be to organisethe playing of Rugby Union Football, foster the interest of its members in the game, and provide members with social facilities.
  2. The Club shall provide all of its services in a way as to be fair to everyone and ensure that all present and future members receive fair and equal treatment.
  3. The Club shall be a full member of the Rugby Football Union and of the Surrey Rugby Football Union and shall be conducted in accordance with the Rules and Bylaws of those Unions.
    4. HEADQUARTERS
  4. The Headquarters of the Club shall be at Merton Rugby Football Club, Morden Recreation Ground, Faversham Road, Morden, Surrey, SM4 6RE.
    5. MEMBERSHIP
  5. Any person shall be eligible to be nominated for membership of the Club. A written application, proposed and seconded by members of the Club with full voting rights (excluding the categories listed at paragraph 14) should be lodged with the Club Secretary giving name and address and the category of membership required. No persons shall be admitted for membership or be admitted as candidates for membership without an interval of at least two days between nomination or application for such membership and admission. This rule can be circumvented at the discretion of the Chairman or President of the club.
  6. The Management Committee at regularly will review all such applications. A majority vote will apply and if application is refused, the applicant will be notified in writing
  7. There shall be the following classes of membership:
    8. (a) Full playing member(b) Full non playing member(c) Honorary member(d) Social member(e) Club associate member(f) Occasional playing member
  8. Full playing members on payment of the appropriate subscription are entitled to play rugby, to use the Club facilities, attend AGMs, and have full speaking and voting rights and stand to become officers of the Club.
  9. Full non playing members on payment of the appropriate subscription are entitled to use the Club facilities, attend AGMs, have speaking and voting rights on all matters and stand to become officers of the Club.
  10. Honorary Members may be elected at any Annual General Meeting of the Club on the
    11. recommendation of the Management Committee and in recognition of outstanding service to the Club. Such membership may be for life or such other period as the meeting may determine and shall be entitled to use the Club facilities, to attend AGMs, have full speaking and voting rights and stand to become officers of the Club.
  11. Social members on payment of the appropriate subscription are entitled to use the Club facilities and to attend AGMs. Their spouse/partner and children are automatically social members of the Club.
  12. Club Associate Members shall be full playing members of sporting clubs who wish to make seasonal use of Club facilities. Clubs applying for Club Associate Membership must submit in writing names of their full playing members and the starting and finishing dates of the season. The Management Committee must approve Club Associate Membership by a two-thirds majority and display prominently for at least 7 days on the Club premises the proposal for election before approval.
  13. Occasional Playing Member shall pay a match subscription of an amount to be determined by the Management Committee, and his membership shall terminate at the end of the day of this visit. They are entitled to play senior rugby and are entitled to use the Club facilities
  14. Contracted employees of the club and the following classes of membership shall not be entitled to vote, have speaking rights or stand for office at any Annual General Meeting, Special General Meeting or General Committee Meeting:
    15. (a) Social members (b) Club Associate Members(c) Occasional Playing Members
  15. Social members and Club associate members may serve on a Committee or Sub-Committee as co-opted members but shall not be entitled to vote except at the discretion of the Chairman of the Committee or sub Committee.
    16. PRESIDENT
  16. A President may be elected at an AGM on the recommendation of the Management Committee and in recognition of outstanding service to the Club. The position may be for life or such other period as the meeting may determine and shall be entitled to the same voting rights of full senior playing members.
    17. OFFICERS
  17. All members of the Club entitled to vote at the AGM (see paragraphs 5 to 15) can be elected as officers of the Club subject their being nominated at the AGM by two similarly entitled members as proposer and seconder.
  18. At each AGM officers of the Club shall be elected to specific posts for the following year. All officers must be full members (playing or non-playing) or Honorary members of the Club. The number and type of posts to be filled will be determined by the Management Committee prior to the AGM but shall include a Chairman, Secretary, Treasurer, the Team Captains, Fixture Team Secretary and four additional members of the management committee. Any officer may retire by giving one weeks notice to the Secretary and all shall retire at each AGM but shall be eligible for re-election at that meeting.
    19. MANAGEMENT
  19. All officers elected at the AGM become members of the Management Committee. The Management Committee is made up of the President, Chairman, Secretary, Treasurer, the Team Captains, Fixture Team Secretary and four additional members of the management committee. The Management Committee has responsibility for the day to day management of the Club and formulating strategy. It provides a forum for officers to report on activities they are responsible for and to ratify decisions taken by the Management Committee.
  20. Only officers who are elected at AGM shall become members of the Management Committees.
  21. The Management Committee shall meet monthly and a quorum shall be four members. Other officers may be asked to attend by the Chairman as necessary and shall have the right to vote on issues discussed by the Management Committee at the meeting they are asked to attend.
  22. Not less than three days written or verbal notice must be given by the Club Secretary for meetings of the Management Committees and are typically held the first Monday of each month.
  23. Decisions at the Management Committees are made by a simple majority with the Chairman having a casting vote in the event of equality.
  24. The Management Committee shall determine where necessary the interpretation of these rules. Any matter not covered by them shall be dealt with by the Management Committee whose decision is final.
  25. The Management Committee may appoint sub committees to deal with different aspects of the Club's activities. All sub committees appointed shall have at least one member from the Management Committee; other members of sub committees can be drawn from within the Club, providing only that they are full members (playing or non-playing) or Honorary members of the Club. Social members and Club associate members may serve on a Committee or Sub-Committee as co-opted members but shall not be entitled to vote except at the discretion of the Chairman of the Committee or sub Committee. The sub committees will operate in accordance with directions of the Management Committee which will delegate such powers to the sub committee as it may determine and approve any rules drawn up for its operation. Minutes of meetings of sub committees shall be taken and a copy passed to the Club Secretary. The sub committees shall also periodically make report of their activities to the Management Committee.
    26. PURCHASE AND SUPPLY OF INTOXICATING LIQUOR
  26. The Management Committee shall be responsible for the purchase and supply of intoxicating liquor for and by the Club.
  27. All proceeds from the sale of intoxicating liquor shall be part of the Club's general funds and no person at the expense of the Club shall receive commission or similar payment on purchase of liquor for the Club and no individual member of the Club shall receive whether directly or indirectly any pecuniary benefit form the supply of intoxicating liquor.
  28. The hours for supply by the Club of intoxicating liquor shall be within those prescribed by the local licensing justices.
  29. The Club shall be permitted to sell intoxicating liquor for consumption on the premises to members of the club ( see para. 7).
  30. The Club shall be permitted to sell intoxicating liquor for consumption on the premises to bona fide guests of members properly introduced and accompanied by the introducing member who shall be responsible for their conduct. The Committee shall have the right to object to the introduction of any particular guest.
  31. The Club shall be permitted to supply alcohol for consumption on the premises to non members in the following circumstances,
    32. (a) where they are members of clubs of the Rugby Football Union or of other national Rugby Football Unions visiting the Club for the purpose of playing or watching a game of Rugby Football or otherwise at the invitation of the Committee for rugby related purposes(b) where they are attending any function promoted by and the responsibility of a Club member present at the function
  32. No intoxicating liquor shall be supplied for consumption off the premises except to members.
  33. No person under the age of 18 shall purchase or consume alcoholic drink on the Club premises.
    34. ANNUAL GENERAL MEETING
  34. The Annual General Meeting shall be held by the end of June on a date fixed by the Committee, or which at least fourteen days notice shall be given. Eight members shall form a quorum. The business of the meeting shall be:
  35. To receive the reports from the Chairman (on the general activities of the Club), Secretary (on general matters) and the Treasurer (on financial matters, including the balance sheet and statement of accounts for the preceding financial year), !st Team Captain (on all playing matters, including a review of the past year).
  36. To elect the Officers of the Club.
  37. To appoint auditors
  38. To review and approve annual and match subscriptions for the ensuing season. All categories of membership subscription shall be included in the review, including any amounts payable in addition to their subscription by members.
  39. To make any alteration to these rules.
  40. To decide on any resolution submitted by the Management Committee or by a member as hereinafter provided (such resolutions shall be clearly stated in the notice convening the meeting).
  41. Any member wishing to move any resolution at the Annual General Meeting shall give notice thereof to the Secretary three weeks before the Annual General Meeting.
    42. SPECIAL GENERAL MEETING
  42. The Management Committee may summon a Special General Meeting at their discretion or on receipt of a request signed by seven members of the Club stating the matter to be submitted to such a meeting. In either case at least seven days' notice stating the object of the meeting shall be given to all members of the Club, and eight members shall form a quorum.
    43. SUBSCRIPTIONS
  43. Annual and match subscriptions shall be in accordance with those decided at the Annual General Meeting.
  44. Annual Subscriptions are due to be paid to the Hon. Treasurer on the 1st September and will carry a deduction (if applicable) if paid by the first Saturday in November. These dates may change following the direction given by the Management Committee. After the 1st December any member whose subscription has not been paid will cease to be a member. New members shall pay on joining, provided that the Management Committee agree can at its discretion reduce the subscription payable where a new member who only benefits from part of a season. Members upon agreement with the Club Treasurer paid by direct debit over the course of the playing season.
  45. A playing member shall pay a match subscription for each match in which he plays of an amount to be approved by the Annual General Meeting in respect of the ensuing season.
    46. REGISTRATION AND EXULSION
  46. Any Committee member wishing to resign must send his resignation to the Secretary in writing.
  47. If at any time the conduct of any member of the Club is in breech of these rules or shall be such as to make his continuance as a member injurious to the interests of the Club, his membership may be determined by a two-thirds vote of the Management Committee, or, if the member himself so chooses, by a two-thirds vote of a Special General Meeting summoned by the Management Committee at the member's request to discuss the matter. A member whose membership is terminated shall forfeit his subscription.
    48. ACCOUNTS
  48. The Accounts of the Club, made up to the 30th April, shall be audited each year by the Auditor appointed at the Annual General Meeting.
  49. All cheques shall be signed by the Hon. Treasurer and if need be countersigned by either the Secretary or another member of the Management Committee.
  50. All expenditure of Club monies, other than that incurred by Officers in the normal administration of the Club shall be approved by the Management Committee either directly or through Sub-Committees with delegated powers of such approval. Such approvals shall be minuted.
  51. All expenses reasonably incurred by Officers in the normal administration of the Club such as for stationery, telephone calls, postage shall be paid by the Club.
    52. ALTERATION OF RULES
  52. These rules shall not be amended, or rescinded, or new rules made except by a two-thirds majority vote at a General meeting of the Club. Any proposition for the alteration of these rules at such a meeting shall be notified to all members of the Club at least 14 days in advance of the meeting.
    53. DISSOLUTION
  53. In the event of the clubs dissolution, all classes of membership shall be entitled to share in any surplus resulting there from.