Under new laws coming into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected. Hampshire Hogs Cricket Club takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection, what your rights are.

Name of data controller: HAMPSHIRE HOGS CRICKET CLUB

Categories of personal data we collect: name and date of birth; contact details; parents’/legal guardians’ contact details;
sporting experience and skills information; participation agreement

Our sources of the personal data: we obtain personal data from: the parent/legal guardian registering a child to join the club

Automated decisions we may take: none

Purposes for which we process personal data: administering participation in the club’s activities; communicating appropriate information about the club’s activities; reporting of participation and any incidents; for quality and improvement monitoring
Who we will disclose your personal data to: volunteers who work at cricket clubs/venues to organise and administer cricket matches; members and employees of the club

Legal basis for the collection and processing of your personal data: for the administration which is necessary to fulfil the contract that you are going to enter into or have entered into with us; that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents/guardians or the children that join the programme.
Your right to withdraw consent: where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time; if you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data: the club will keep your personal data within the European Economic Area.

How long we will keep your personal data for: we will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected

Your rights in respect of your personal data: you have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Our contact details: Robert White (Hon Secretary), Hyden Cottage, Hyden Farm Lane, Clanfield, Waterlooville PO8 0SD; secretary@hampshirehogs.org.uk; tel: 07860 251864

May 2018