Solihull FC Committee Roles

Provide leadership and direction for the club with the committee
Oversee the work of the Club Committee
Chair meetings of the club
Advocate of the football club for the local community
Apply to the FA's Community Awards
Organise a pre-season briefing for players and parents/carers at the start of each season detailing acceptable standards of behaviour
Attend the club structures and Good Club Governance In-service event organised by the BFA
Ensure that the New Managers “Welcome Pack” is updated annually and that all new coaches/managers receive a copy

Role: Vice Chairperson
Currently held by: VACANT
Role description:

Support the Chairperson
Support all other committee members with their roles
Be prepared to step into the role if Chairperson is absent

Role: Club Secretary
Currently held by: Nigel Canning
Role description:

Official contact between club and County FA and other clubs
Take equipment orders and managed club spend with treasurer
Ensure all teams affiliated with BFA by 1st July every year and entered into the appropriate leagues, including seniors
Ensure effective correspondence and communication, liaise with club communications
Attend the club structures and Good Club Governance In-service event organised by the BFA
Ensure the club fully supports the FA Respect Programme through the purchase of Respect Barriers
Assist Charter Standard Coordinator with FA Charter Standard annual health check
Ensure that Team Managers are regularly reminded to check goalposts before each game. When they need to be replaced apply to the Goalpost Safety Programme at the Football Foundation
Seek recognition of good football development work and recognise important role of club volunteers by applying for County FA Community Awards

Role: Treasurer
Currently held by: Phil Smith
Role description:

Manage and administer finances of the club with the secretary who makes purchases
Create annual income and expenditure sheets and balance sheets
Create and maintain a cash book for at least two years
Ensure all payments and fines are paid on time and recorded
Support all fundraising and sponsorship opportunities

Role: Welfare Officer
Currently held by: Sarah Stroud
Role description:

To be clear about the clubs responsibilities when running activities for children and young people. This involves:

ensuring these responsibilities are well understood by others
working with the Youth League Welfare Officer (YLWO)
working with your County FA Welfare Officer
promoting The FA’s Respect Programme and helping to develop best practice processes

To help club personnel understand what their ‘duty of care’ towards children and young people actually means and entails on a day-to-day basis. In order to carry out your responsibilities you need to follow these simple steps:

Put in place:

a safeguarding children policy, anti-bullying policy and equality policy
responsible recruitment processes including the taking up of references and submitting FA CRB checks (getting the right people into the game)
The FA Respect Programme codes of conduct

Understand:

what the Respect Programme aims to do
the benefits of implementing the Respect codes
the quick wins to be gained by using The FA’s safeguarding children best practice guidance (e.g. Travel, Trips and Tournaments, Photography guidelines, Anti-bullying Policy and Safeguarding Children Policy Template)
why certain roles require an FA CRB check and how The FA CRB process works
how to refer a concern about the welfare of a child

Communicate with:

club officials about the Respect Programme and its aims
parents/spectators and get them to sign up to the Respect codes
parents and new players by getting involved with running ‘start of season’ welcome sessions for members
coaches and managers about the importance of being consistent role models for their players
your Youth League Welfare Officer – introduce yourself, find out how they can support you and let them know what you are doing to safeguard children in your club
your County FA Welfare Officer if you need help or advice
The FA by taking part in surveys, questionnaires, focus groups as and when asked

Encourage:

parents to complete the Respect education programme
coaches, team managers, first aiders/medics to complete The FA’s Safeguarding Children Workshop
coaches and team managers to listen to their player’s thoughts, ideas and views
the committee to make use of the Respect Programmes designated spectator area at all games

Monitor:

repeated incidents of poor behaviour and liaise with your committee (and where necessary Youth League Welfare Officer or County FA Welfare Officer)
compliance with FA CRB checks through The FA CRB Unit for those who require one using The FA Safeguarding Online System

Role: Assistant Welfare Officer
Currently held by: Will Collis
Role description:

Same as Club Welfare Officer

Role: Membership Secretary
Currently held by: VACANT
Role description:

Review of Subscription policy and provide annual recommendation to Management committee of proposed subscription levels for subsequent season.
Liaison with team managers to ensure records are kept accurate and subscriptions are paid.
Overview of subscription renewals and provide updates to Committee.

Role: Volunteer Co-ordinator
Currently held by: VACANT
Role description:

Attend the How to Support and Develop Coaches Club In-service organised by the BFA and ensure Committee know about changes that need to be implemented
Advertise for and recruit new coaches/volunteers
Ensuring coaches/volunteers are inducted to the club
Provide coaches/volunteers with a brief of their role
Ensure there is a training programme for coaches/volunteers
Ensure coaches/volunteers are recognised and rewarded.
Organise a volunteer and player awards evening. Set up an organising committee.
Actively identify and recruit female volunteers, parents and players to become Coaches.
Work with FA Skills Coaches to develop volunteers and players by organising two sessions per year with FA Skills Coach
Ensure all Club Coaches hold a minimum of FA Level 1 and FA CRB check
Maintain an up to date list and book new Coaches onto County FA courses.
Ensure all existing Coaches and appropriate volunteers have valid FA Emergency First Aid and Safeguarding Children qualifications.
Identify expiry date of existing Coaches and volunteers’ qualifications through Member Services.
Ensure all Coaches that work with U16s and below teams attend In-service event organised by the club through the BFA.
Register all Coaches on FA Licensed Coaches site
Ensure that at least one coach per year obtains FA Level 2 qualification
Ensure that at least one coach per year attend The FA Youth Award (Level 3) Module one
Ensure that at least one coach per year attend The FA Youth Award (Level 3) Module two

Role: Charter Standard Co-ordinator
Currently held by: Nigel Canning
Role description:

Coordinating, compiling and developing the evidence required for the club to achieve Charter Standard status.
Complete the Annual Health check before 31st March each year
Coordinating the production and delivery of a club development plan
Recruiting a team of club volunteers to support the Charter Standard process
Ensuring that there are the human and financial resources to deliver on the development plan
Advocating the Charter Standard Club Programme at meetings, with managers and committee members, ensuring long term commitment to the programme

Role: Fixtures/Pitch Booking Secretary / Facilities management
Currently held by: Will Collis
Role description:

Ascertain the pitch requirements for the club on an annual basis;
Liaise with pitch owners (eg. Councils/schools, etc.) re hiring of pitches and possible/best layout of pitches
Obtain each team’s fixture list prior to the beginning of the season and compile a table of fixtures for the whole club showing site and pitch allocation
Communicate and liaise with team managers and pitch owners as required re changes to the agreed fixtures and pitches table
Monitor the state of the pitches and deal with any issues relating to this
Ensure access by team managers to the pitches and equipment storerooms.
Communicate any postponements due to inclement weather.

Role: Football in the Community / School Liaison Officer
Currently held by: VACANT
Role description:

To establish links with local schools
Meeting the school at least twice a year
Ensuring schools receive information of club activities
Develop opportunities for young leaders and players.

Role: Small Sided Football Secretary (up to u9s)
Currently held by: John Reilly
Role description:

Official contact between club and CWYFL
Support the Club Secretary

Role: Football Development Officer
Currently held by: Adam Batstone
Role description:

Supporting the work of the first team manager - scouting players, assessing opponents & preparing reports
Assisting in driving the technical programmes of our junior & youth network
Overseeing & ensuring the continued improvement, growth & development of managers, coaches & players.
The continued co-ordination, development, improvement & progression of all sections & age-groups within the club.
The seamless transfer & progression of players, managers & coaches within Solihull FC.
The setting up & development of specialist initiatives such as Special Needs/Disability & Walking Football in partnership with the Birmingham FA

Role: Mintues Secretary
Currently held by: Paul Maroney
Role description:

Take minutes at the monthly Committee / Managers meetings and also the yearly AGM.
Circulate typed minutes/actions to committee and attendees via e-mail.

Role: Events and Social Coordinator
Currently held by: Allan Bailey
Role description:

Organise social events to bring the players, officials, parents and all members together in a social setting to enhance relationships within the club. We are willing for anyone organising an event to take a share of the profits for their time.
To promote healthy participation in a fun club

Allan's other duty is:

Manage and source kit, liaise with suppliers and communicate with managers and parents

Role: Press Officer & communications
Currently held by: Tom Rudge
Role description:

Collating results, match reports and pictures and sending through to local newspapers and publish on website.
Create and update Facebook and Twitter accounts on behalf of the club plus use other social media to increase club's profile
Actively promote playing opportunities through posters in local community centres, schools and other community venues
Advertise for volunteers. Promote opportunities through word of mouth, posters, leaflets and local media
Issue a minimum of 4 press releases to local media per year
Maintenance and upkeep of membership database and details to ensure (where possible) Club has accurate mailing and contact details.