Touring Policy

Proposals for any tour should first be presented to the committee for approval. No arrangements for any tours should be made until this approval has been granted. Each tour must nominate a person who will then be the sole point of contact for the committee. When applicable approval from the CB or RFU/WRFU must be obtained and documents to that effect lodged with the Secretary.

Tours should be self financing and have no fiscal impact on the domestic affairs of the Club. Current Club sponsors must not be approached unless there is an existing link with that team/age group. Fund raising should be preferably based on the Club's facility. No fund raising should be carried out under the banner of North Tawton away from the Club without the written approval of the committee. The committee reserve the right to raise a levy against moneys thus raised which will be used for development.

All financial activity must be conducted through the Club Treasurer, no team are allowed a separate fund. The Treasurer will never pay out more for a tour than has been received under any circumstances. Each tour will have a right to a copy of their tour fund account at any time when requested by their appointed rep.

Behavior particularly on the field of play should never drop below the standards expected under any other conditions where North Tawton RFC is represented. Any matters of discipline must be reported in the normal way.

Any unique kit or equipment for a tour must embrace Club colours and be endorsed by the committee. All kit and equipment must be sourced through the Club's shop. Sufficient notice must be provided to ensure all such items are available well in advance of a tours departure. There can be absolutely no alternative to this. However consideration to any special benefits that are made available through those connected with the tour will be given attention. The Club would expect that if any preferential conditions were available they would already have been made known for the benefit of the Club as a whole. If a member of the tour organizers is dissatisfied with progress on kit it should be reported to the committee who will take any necessary action.

No touring sides should engage in any type of match which would be considered illegal under the rules of the RFU or its constituent bodies. This particularly applies to junior sides where there may be players outside their age group in the opposition. There is a duty of care and insurance issues involved and the Club would not support any such actions under any circumstances.

It is the responsibility of the tour organizers to ensure that adequate insurance cover is arranged for tours and any additional documentation to that effect must be lodged with the Club Secretary prior to leaving.

Whilst on tour representing North Tawton RFC, whether it be when travelling, playing or in the accommodation, behavior and respect for property belonging to others must be of the highest standard. Tour organizers are bound to report any misdemeanors to the Club Secretary. Any such incidents will then be put before the Committee, in line with the Discipline policy of this document, for deliberation. Sanctions at their disposal will include removal of membership of the Club for a person(s) and the refusal to allow future tours for the age group concerned.

The Club will issue a check list of its minimum requirements for touring once a tour has been approved.