Club Constitution

1. Name
The name of the Club is Chevening Amblers Cricket Club, hereafter to be referred to as "the club" and the club shall be affiliated to the England and Wales Cricket Board through the Kent Cricket Board. The Club colours shall be blue and red.

2. Aims and Objectives
To foster and promote the sport of cricket at all levels within the community in and around the Sevenoaks area.
To encourage all members to participate fully in the activities of the club.
To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket. In addition all League players are subject to the Voluntary Code of Conduct contained in the Kent County Village League constitution.
The Club shall adopt and implement the ECB Safe Hands - Cricket's Policy for Safeguarding Children and any future versions of the policy. The Club must also have a separate club safeguarding policy statement, as required by the ECB.
The club shall adopt and implement the ECB Club Inclusion and Diversity Policy and any future versions of this policy.

3. Membership
(a) Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
(b) The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions and match fees at levels that will not pose a significant obstacle to people participating and payments must be made as stated by the club each year.
(c) Application for membership of the club shall be by registration & full payment agreed of the relevant subscription fees as determined by the Annual General Meeting of the club.
(d) No person shall be eligible to take part in the business of the club or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date unless it has been agreed by the Committee. A non-member shall not be selected to play for the Club until all playing members have been approached regarding their availability to play.
(e) The club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
(f) All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted.

4. Classes of Membership
The following levels of membership are available:
• Full Member (subscription paid in full (online payment only, full access to website)
• Junior Member (Under 16 years of age at the beginning of the current year)
• Life Member (No subscription, reduced match fee only)
• Non-member (match fee only, cost as agreed by committee)

A list of members in each category shall be maintained by the Secretary or other Officer of the club & also on the clubs website.

5. Match Fees
Unless agreed by the Management Committee, every player in a match shall pay a match fee as the AGM shall determine. The match fee will be paid no later than 5 days after the match, payments can be made using one of the following options, online app, bank transfer or directly to the Treasurer or in their absence the Team Captain on the day of the match.

6. Officers
The Officers of the club shall be as follows:

Executive Officers
• Chairman
• Vice-Chairman
• Secretary
• Treasurer
• Club Welfare Officer
• Fixture Secretary
• Club Captain (League)
• Club vice-Captain (League)
• Club Captain (Sunday)
• Club vice-Captain (Sunday)
• Indoor League Captain
• Indoor League vice-Captain
• Groundsman
• Assistant Groundsman

Honorary Officers
• President
• Vice-Presidents

7. Election of Officers
All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.

Any officer may resign at any time and, in the event of a vacancy, The Management Committee shall have the power to elect a Member to hold office until the next AGM.

8. Management Committee
The affairs of the club shall be conducted by a Management Committee (the Committee) comprising the Executive Officers of the club and other members elected from, and by, the Full Members of the club. Only these members of the Committee shall be entitled to vote at Committee meetings.
The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Committee meetings shall be three.

The duties of the Committee shall be:
a) To control the affairs of the club on behalf of the members.
b) To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting.
c) To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
d) To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.

The Committee shall have powers to appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.

An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.

9. General Meetings
The Annual General Meeting of the club shall be held before the first match of the current season. Fourteen clear days written notice of the Annual General Meeting shall be given to members by circulating a copy of the notice to every member at their home address. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting.
The business of the Annual General Meeting shall be to:
a) Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
b) Receive the audited accounts for the year from the Treasurer
c) Receive the annual report of the Committee from the Secretary
d) Elect an auditor
e) Elect the Officers of the Club (i.e. President; Vice Presidents, Chair etc.)
f) Review club subscription rates and match fees and agree them for the forthcoming year
g) Transact such other business received in writing by the Secretary from members 21 days prior to the meeting and included on the agenda.
Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than ten Full Members of the club. At least 14 days notice of the meeting shall be given. No business , other than that on the agenda shall be considered at a Special General Meeting.

At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.

A quorum for a General Meeting shall be five Full Members and any other categories of membership entitled to vote and Officers of the Club including at least 2 from the Chair, Secretary and Treasurer.

Each Full Member of the Club shall be entitled to one vote at General Meetings.

10. Alterations to the Constitution
Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the club and seconded by another Full Member. Such alterations shall be passed if supported by not less than half of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.

11. Finance
All club monies shall be banked in an account in the name of the club.
The Treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.
The financial year will end on 31st October.
The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.

12. Property and Funds
(i) The property and funds of the club cannot be used for the direct or indirect private benefit of members and all surplus income or profits shall be reinvested in the club. All monies received from any source shall be applied towards achieving the aims and objectives of the Club and shall not be distributed to Members. The Management Committee shall have the discretion to agree that a percentage of funds raised within the Club through special fund-raising activities may be donated to charity.
(ii) The club may also in connection with the sports purposes of the club:
(a) sell and supply food, drink and related sports clothing and equipment
`(b) employ members and remunerate them for providing goods and services, on fair terms set by the Committee
(c) pay for reasonable hospitality for visiting teams and guests
(d) indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).

13. Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 21 days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.
There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club. The Appeals Committee shall consider the appeal within 14 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.

14. Dissolution
a) If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
b) If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
c) The Committee will then be responsible for the orderly winding up of the club’s affairs.
d) After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:
1) to another club with similar sports purposes and/or
2) to the club’s governing body for use by them for related community sports.

15. Declaration
Chevening Amblers Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.